Microsoft OneNote 2016 is a great free note-taking tool, not just for yourself, but also if you want to collaborate on notes and projects with others, such as colleagues or family members. We’ll show you a few different ways you can share your OneNote notebooks. RELATED: To share your notes and notebooks in OneNote 2016 with others, make sure your, so others have access to it. This will sync it to the internet, but not make it automatically available to others. To do that, you must manually share it with others so they can view it and, if you want, edit it. To access the various tools for sharing notes and notebooks in OneNote 2016, click the “File” tab. On the backstage screen, click “Share” in the list of items on the left. Microsoft OneNote 2016 for Mac It’s been about a year since Microsoft released (and I reviewed) OneNote for Mac, which was, at that time, available only from the Mac App Store. Beginning with OneNote 2013, Microsoft nudged users in the direction of Microsoft’s cloud products, but with OneNote 2016 Mac they demand a Microsoft sign-in and Microsoft cloud storage. The rest of Office 2016 for Mac; Word, Excel and PowerPoint, work just fine offline and with local storage. How to Share a Notebook with Someone Through Email You can invite people to view or edit your notebook by sending them an email uisng the Share with People option on the Share Notebook screen. Only people you specifically invite will be able to access your notebook. The Share with People option is the default, so it’s selected automatically on the Share Notebook screen. Enter a name or email address in the “Type names or email addresses” box. If you enter a name that’s in your Outlook address book, you’ll be prompted with contacts that match the name or email address you started to type, so you can easily choose the person you want. You can also click the “Search the Address Book for contacts” button to the right of the Type names or email addresses box. To share your notebook with multiple people, put a semicolon between each email address. When you share a notebook with others, you can choose to allow them to view the notebook or allow them to edit the notebook as well. To specify whether they can edit the notebook, select “Can edit” or “Can view” from the drop-down list to the right of the Type names or email addresses box. If you want to include a message for the email recipients, enter a note in the box below the email address. Click “Share” to send a link to the people you chose to share the notebook with. The person you shared the notebook with is added to the Shared with list at the bottom of the screen. If you decide to revoke access for someone you shared a notebook with, right click on the person in the Shared with list and select “Remove User” from the popup menu. You can also change the permission for that person on this menu. The people you sent invitations to will receive an email containing a “View in OneDrive” button. When they click the View in OneDrive button in the email message, the notebook opens in OneNote Online, where they can view and edit, depending on the permission you set for them. If you are allowing the people you shared your notebook with to edit it, the “Edit in Browser” button is available in OneNote Online. How to Share a Notebook Using a Link Sharing a OneNote notebook using a link is similar to sharing with people through email. The main difference is that when you share a notebook with people through email, and then decide you want to revoke access to the notebook, you must remove each user separately, as discussed in the previous section. But, sharing a notebook using a link allows you to revoke access to everyone you’ve shared the notebook with one click. To get a sharing link, access the Share Notebook screen as discussed at the beginning of the article. Click “Get a Sharing Link” under Share. To get a sharing link that will allow users to view the notebook, but not edit it, click “Create Link” to the right of “View Link”.
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